Frost Family Information

ATTENDANCE

Frost Middle School is committed to providing our students with a high quality education. Academic success relies upon excellent school attendance. Children who come to school on time every day are building critical life skills they will use the rest of their lives.  Like strengthening a muscle, building positive attendance habits early on makes a difference for our children today and for our adults of tomorrow.  Attending school regularly helps children feel better about school and themselves.  

Per the Student Rights and Responsibilities, students are fully responsible for completing any missed assignments. Teachers may assist the student and parent or guardian in identifying missed work, but are not obligated to provide make-up assignments for unexcused absences. The best way to keep your child up-to-date is through the Blackboard account of your child’s teacher. 

Below are several updates to the FCPS and Frost attendance policies:

  • When a student accumulates five unexcused days of absence in a school year the school will contact the parents and a plan will be developed.
  • If the student continues to have unexcused absences in the same school year, and accrues a total of ten unexcused absences, a conference will be scheduled, and the attendance officer will be notified.
  • If the student is non-responsive to interventions, or the parent is intentionally disregarding compulsory attendance laws, the attendance officer may file a complaint with the Juvenile and Domestic Relations

Please remember to call the attendance line at (703) 426-5702 to report all absences. If the school is not notified of the reason for the absence within three (3) days, it will automatically be recorded as an unexcused absence. When contacting the school, please include the child’s name and specific reason for the absence. Justifiable absences include those due to illness of the student, death in the family, medical or dental appointment, personal religious obligations, or other reasons acceptable to the principal. Family trips must be prearranged through the office.  Missing the bus is not considered an excused absence.

Early dismissals require that students bring a note signed by their parents to the office at the beginning of the day and that they meet their parents in the office at the assigned time.  Students who become ill during the day must check out through the health room.  Students must have a teacher pass to enter the health room.  Parents must come into the school building to sign out their child, and parents must show photo identification to school staff.

Frost Tardy Policy

School begins at 7:30 a.m. Students are expected to arrive on time for school and all classes, including first period. A student is on-time if he or she is in the classroom when the bell rings. To ensure student safety, we monitor full day and period attendance. The current tardy policy* is as follows:

  • 1st  tardy  – Verbal warning from teacher
  • 2nd  tardy – Teacher/student problem solving conversation 
  • 3rd  tardy – Teacher assigned consequence and contact home
  • 4th or more – Discipline referral to administrator

*Tracking of tardies by class period restarts each quarter

MEDICATIONS

Children who need to take medication during school hours must have a signed authorization on file. Prescription medications require the signatures of both the parent and the physician.  Inhalers and epi-pens require separate authorization.  All medical forms can be accessed on the internet.  Forms are also available in the health room.

Over-the-counter (OTC) medications are drugs that can be purchased without a doctor’s prescription and are used for relief of symptoms on a temporary basis.  With parent and physician authorization, OTC medication may be given on an “as needed” basis throughout the school year.  Example: antihistamines for allergic reactions.  In all other cases, OTC medications may be given for up to ten consecutive days with parent authorization.  Examples: medications for cough and cold relief.

ALL medications must be kept in the health room and taken under adult supervision.  Middle school children are not permitted to carry medication, including OTC medications.  However, middle school children may carry prescription inhalers or epi-pens with the permission of their parents and the authorization of their physician. 

Leslie Grottle, our School Health Aide, will be available during the New Student Orientation August 23rd from 9:00 -11:00 AM, Frost Walk-Around from 1:00-3:00 P.M. on August 23rd, and Back to School night on August 30th. If you have any questions, or would like to drop off medications at that time, please feel free to do so.

SAFETY

At Frost, we are committed to maintaining a safe and positive school community. Frost’s Positive Behavior Interventions & Supports (PBIS) program teaches students the behavior expectations in our school community and celebrates their efforts when those are met. Our students are expected to be KIND and RESPONSIBLE, while building greater RESILIENCE. To support your child in navigating a safe and rewarding school experience, administrators will review the Student Rights and Responsibilities with them. 

Please encourage your child to walk to and from the bus stop/school building with friends.  Students should report any suspicious people or unusual activity to their parents and to the school.   Students must be under the direct supervision of a staff member if participating in after school activities or if remaining after school for academic assistance.  Children are not permitted to leave the school grounds and return to ride late buses.   School bus transportation is provided for all students who live across Route 236/Little River Turnpike and Olley Lane. Students are to ride the school bus assigned to them, from the closest bus stop in proximity to their home address, as designated by transportation. Students may be granted permission to ride a different bus when a note is received by the school from parents of all children involved in the special request. The form can be obtained from the front office.  

DRESS CODE

This dress code is outlined in Regulation 2601.31P. This can be viewed at https://www.boarddocs.com/vsba/fairfax/Board.nsf/files/B37T5U691EE8/$file/R2601.pdf

The following are excerpts from the text of the county policy and regulation:  "All students are expected to dress appropriately for K-12 educational environment.  Any clothing that interferes with or disrupts the educational environment is unacceptable.  Clothing with language or images that are vulgar, discriminatory, or obscene or clothing that promotes illegal or violent conduct, such as gang symbols, the unlawful use of weapons, drugs, alcohol, tobacco or drug paraphernalia, or clothing that contains threats is prohibited.  Clothing should fit, be neat and clean, and conform to standards of safety, good taste and decency.  Clothing that exposes private areas or an excessive amount of base skin is prohibited. Examples of prohibited clothing include, but are not limited to: sagging or low-cut pants, low-cut necklines that show cleavage, tube tops or halter tops, studded or chain belts, clothing constructed of see-through materials, and head coverings unless required for religious or medical purposes. Parents of students requiring accommodation for religious beliefs, disabilities, or other good causes should contact the principal.  Students not complying with this code will be asked to cover the non-complying clothing, change clothes, or go home.  Repeated infractions will result in disciplinary action.

FINANCIAL MATTERS

Class fee collection begins the first week of school. Preferred fee payment method is online through MySchoolBucks at www.myschooolbucks.com. Fees should be available for payment by the end of the first week of school. If online payment is not possible, then checks may be made payable to Frost Middle School. A separate check is needed for each fee. Please write your child’s first and last name, as well as the class name on the memo line of each check( John Smith, Art Fee). Please do not send checks before the first day of school.

COMMUNICATING WITH YOUR CHILD’S TEACHER

All Frost teachers have access to e-mail. Faculty e-mail addresses are posted on the Frost Middle School website. You can find the e-mail addresses by clicking the staff directory link on our website.

Although technology makes home/school communication easier, it does not change the fact that teachers have only one 50-minute planning period per day.  Your child’s teachers will make every effort to respond to e-mails and phone calls within 48 hours.  We would like to promise “instant” responses, but the time demands during the teaching day make that impossible.  Please know that we share a common goal: success for your child. Please use http://fcps.blackboard.com to access homework and classroom assignment and to view additional class information.  You are able to email your child’s teacher through FCPS 24/7 Learning as well.

MEALS 

A debit system similar to the one used at automated teller machines is available for meal purchase.  Most Frost students use this system, eliminating the need to carry cash.  See information included in this packet.  Students who received free or reduced lunch fees last year will continue to receive the benefit for at least 10 days while applications are processed.  FCPS Office of Food and Nutrition Services mail applications to parents and guardians in August.  Applications are also available in Student Services.

BACK TO SCHOOL NIGHT

Back to School Night is August 30th at 6:30pm for 7th and 8th grade students.   You will have an opportunity to visit with your child's teachers and meet our administrators and counselors. This evening is for parents only.  We look forward to seeing you. 

SCHOOL PICTURES

School pictures will be taken on Monday, October 15.  Make-up pictures will be taken Friday, November 16.

LATE BUS TRANSPORTATION

Late buses are provided for after school activities including academic assistance. Late buses begin on Monday, September 24. Buses run on Monday, Wednesday and Thursday.  Late buses leave Frost at approximately 4:30 P.M. Students are asked to notify their parents in advance if they plan to take the late bus home.

COMMUNICATION 

Communication is key to our relationships with families and the community. E-Notify (Blackboard Connect)  - E-Notify is part of the FCPS crisis communication service. Emergency, attendance and essential outreach messages are distributed via email, telephone and text. It is an automatic enrollment service for parents of FCPS students and employees of the system. It draws contact information from the student information system and the employee databases.  FCPS central offices and schools use E-Notify for three types of messages: emergency, attendance, and outreach. It is important that parents keep their child’s emergency contact information up to date with the school. Contact information may also be updated online through weCare@School, a feature of FCPS 24-7 Learning (Blackboard).

“News You Choose” delivers information of a non-essential nature and is sent from the Frost Middle School office or PTA. Its delivery is similar to E-Notify, but parents have the ability to opt in or out of these communications. . A variety of topics are offered such as school system news, budget information, and the latest information from designated schools.

HIGH SCHOOL FOOTBALL GAMES

Woodson High School policy does not allow any unescorted 7th and 8th students at high school activities, including football games.  High school games are social/athletic activities for students in grades 9-12 who generally require less direct adult supervision than middle school students.  In the interest of building support for the outstanding programs and activities in our pyramid, you are encouraged to consider accompanying your child and a group of friends to selected high school events.  Even though your middle school child may not want you to sit too close, having parents on hand can provide needed supervision and security.

LOST & FOUND 

Items can be found on the shelves in the cafeteria (books, coats, binders, etc.) or in the main office (glasses, keys or valuable items).  Items left are donated by the PTA at midyear and at the end of the year.

FORGOTTEN ITEMS

Lunches and books may be left at the main office. Students should come between classes to retrieve their items or they will be delivered to them at lunch.  This will eliminate class disruptions.